With over 180 million users, Microsoft’s Office 365 is one of the most widely used SaaS by organisations around the world. While other competitors are offering similar services, Office 365 remains the top choice for most companies simply because of the flexibility it provides. Yet at the same time, there are some challenges companies face with the service. This includes security concerns as well as backup challenges.
Office 365 is also vulnerable to crashes and breaches just like any SaaS. Data can be stolen, lost and even tampered with. Indeed Office 365 is a powerful platform for companies to leverage on. And Microsoft does offer management suites that can manage Office 365 as well as maintain users and their tasks, but that is not enough.
In order to ensure business continuity, organisations need to ensure they have their own third-party backup service, be it on the cloud or on-premise. It all goes down to the age-old 3-2-1 backup rule of having three or multiple copies of your backup. And the same still applies to Office 365.
Now it is important to note that Office 365 does not backup data. If you’re still relying on and thinking that Microsoft will be responsible for backing up your data, you might want to think again. Microsoft only protects the user’s availability and not data, through its built-in replication for geo-redundancy. Meaning, if your data is lost or stolen, it is unlikely that you are going to able to get it back it at all. Ownership and protection of data should be your company’s obligation and not Microsoft’s.
The problem is, just because Office 365 resides on the cloud, many feel there is no need to have another copy of the data. On the contrary, just because their data is on the cloud, it does not mean it’s safe. There have been numerous cases of data breaches on the cloud, forcing companies to struggle with business continuity as they did not have another backup option.
Also, you will want to have control of your backup. Say, for example, your data is accidentally deleted or experiencing a malicious attack, you would want your team to be able to quickly recover your data so that you can get back to business. Remember, breakdowns and accidental deletions have happened and can happen again. You have to be prepared to recover your data whenever you want it.
If the above reasons do not convince you enough to backup your Office 365, you need to understand then that regulations and compliance demand that you have control of business-critical data. Total access and complete control are prerogatives for data management and the same should also be applied for backup so that you can easily recover them.
So, do you need to backup Office 365? The answer is yes!
While there are several backup services for Office 365 available, Veeam has been offering Office 365 backup for some time, improving its solution with each iteration. Veeam Backup for Office 365 eliminates the risk of losing access and control over your Office 365 data. This includes Exchange Online, SharePoint Online, OneDrive for Business and Microsoft Teams, ensuring your data is always protected.
Under Office 365's Shared Responsibility Model, backing up and protecting data is actually YOUR responsibility. Download our Executive Guide, supported by Veeam, to get a better understanding of what responsibilities lie between you as a user and Microsoft and how you can keep your O365 data safe.